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My Celebration Plan · Free Tool

Event Duration Planner

Build a simple event-time recommendation from arrival, meal, activities and celebration time.

100% Free
1
Your celebrationAdjust the details below to match your event.
Planning estimate, not a vendor quote. Use this result as a starting point and confirm final pricing, quantities, fees, policies and service requirements with your vendors.
Step-by-step guide

How it works

Enter your actual planning assumptions, review the estimate, and keep it current as plans change.

  1. Choose your celebration type, then enter Guest arrival / mingling and Meal / food service time in minutes.
  2. Enter Program / activities and Open celebration time, counting each time block once.
  3. Add a Transition buffer and click Update Estimate to review the combined event length.
  4. Compare that length with venue access and vendor coverage. Adjust the blocks to fit the event; use a separate run of show to assign exact start times, owners and cues.
  5. Use Print / Save PDF to open the PDF preview of the current estimate. Review the report, then choose Download PDF to keep a copy or Print for a paper copy.
  6. Use Save Progress to keep these inputs in your planner account and check for the success confirmation. Sign in or create an account if prompted; revisit Saved Progress in your Planner Dashboard to continue. Reset returns the calculator to its default inputs.
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