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Wedding Day Coordinator Binder
18-page wedding-day operations binder for coordinator authority, master timeline, vendor arrivals, contacts, venue logistics, setup, ceremony and reception cues, contingencies, payments, emergency readiness, breakdown and final handoff, supplied in US Letter and A4 PDF formats.
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What You Get
- Wedding Day Coordinator Binder
- Coordinator Handoff & Authority Plan
- Master Wedding Day Timeline
- Vendor Arrival & Service Schedule
- Critical Contacts & Communication Chain
- Venue Access, Deliveries & Logistics
- Setup Assignment & Placement Plan
- Ceremony Cue Sheet
- Wedding Party Movement & Readiness Plan
- Guest Arrival & Front-of-House Plan
- Reception Run-of-Show
- Vendor Meal, Break & Departure Plan
- Payments, Tips & Items to Hand Off
- Weather, Delay & Backup Decision Plan
- Problem Response & Escalation Sheet
- Emergency & Essential Items Check
- End-of-Night Breakdown & Property Handoff
- Final Coordinator Readiness & Handoff Check
Step-by-step guide
How it works
Follow the worksheets in order, using only the sections that apply to your celebration.
- Complete Wedding Day Coordinator Binder and Coordinator Handoff & Authority Plan before issuing the packet. Identify the lead, backup, decision authority and situations that require contacting the couple.
- Build Master Wedding Day Timeline in chronological order. Use Vendor Arrival & Service Schedule and Critical Contacts & Communication Chain to confirm who arrives, what they provide and how the lead reaches them.
- Complete Venue Access, Deliveries & Logistics and Setup Assignment & Placement Plan. Assign access, delivery and placement responsibilities with deadlines another person can follow.
- Prepare Ceremony Cue Sheet, Wedding Party Movement & Readiness Plan and Guest Arrival & Front-of-House Plan. Confirm staging, readiness, cues and the people directing guests before the ceremony begins.
- Build Reception Run-of-Show from confirmed moments and service timing. Reconcile it with the master timeline, then confirm Vendor Meal, Break & Departure Plan so coverage and service are not interrupted unexpectedly.
- Record envelopes, payments and physical items on Payments, Tips & Items to Hand Off, with the recipient, holder and confirmation method. The sheet tracks handoffs; vendor payments are arranged directly with vendors.
- Agree triggers and authority on Weather, Delay & Backup Decision Plan. Use Problem Response & Escalation Sheet when issues occur, and confirm the kit location and essentials on Emergency & Essential Items Check.
- Assign packing, returns and property destinations on End-of-Night Breakdown & Property Handoff. Complete Final Coordinator Readiness & Handoff Check and distribute the current packet to responsible recipients. Reprint logs and schedules when more rows are needed.