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Wedding Guest, RSVP & Seating Kit
A 17-page wedding guest and seating kit for building your guest list, tracking invitations and RSVPs, confirming meals and headcounts, assigning tables, and preparing final seating and catering handoffs.
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What You Get
- Wedding Guest, RSVP & Seating Kit
- Guest List Strategy
- Guest Priority & Invitation Decision List
- Master Guest List
- Invitation & RSVP Tracker
- RSVP Follow-Up List
- Confirmed Guest Details
- Final Headcount & Meal Summary
- Seating Strategy
- Seating Relationships & Placement Notes
- Table Assignment Worksheet
- Unseated Guest Check
- Final Seating List - By Table
- Final Seating List - Alphabetical
- Guest Service & Catering Handoff
- Final Guest & Seating Checklist
- Final Review & Handoff
Step-by-step guide
How it works
Follow the worksheets in order, using only the sections that apply to your celebration.
- Use Wedding Guest, RSVP & Seating Kit and Guest List Strategy to agree the invitation boundaries, count targets and response deadlines. Resolve borderline invitations on Guest Priority & Invitation Decision List before sending them.
- Build Master Guest List with the guest and household details. Print additional copies for a larger list instead of splitting the same guest across competing registers.
- Update Invitation & RSVP Tracker when invitations are sent and replies arrive. Put unanswered invitations on RSVP Follow-Up List with the next contact action so pending responses remain visible.
- Complete Confirmed Guest Details for the people attending. Reconcile Final Headcount & Meal Summary against the confirmed list, including meals and dietary requirements, before submitting catering totals.
- Set table capacity and placement principles on Seating Strategy. Use Seating Relationships & Placement Notes for accessibility, together/apart preferences and sensitive placements before filling Table Assignment Worksheet.
- Use Unseated Guest Check to find anyone missing from an assignment. Reconcile the table totals with confirmed attendance before producing the final lists.
- Complete Final Seating List - By Table for setup and Final Seating List - Alphabetical for guest lookup. Share Guest Service & Catering Handoff only with the people who need the operational information.
- Work through Final Guest & Seating Checklist and record Final Numbers. Issue matching versions of the seating and catering handoffs whenever a late change affects them.