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Wedding Photography & Music Planner
16-page coordinated wedding photography and music planner for coverage timing, photo priorities, portraits, ceremony and reception moments, song choices, audio and MC cues, photo + music coordination, and final creative-team handoff, supplied in US Letter and A4 PDF formats.
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What You Get
- Wedding Photography & Music Planner
- Wedding Story & Creative Priorities
- Photography Coverage Plan
- Photography Priority Map
- Getting Ready & Detail Photo Plan
- Ceremony Photo Plan
- Family & Group Portrait Plan
- Couple & Wedding Party Portrait Plan
- Reception Photo Plan
- Photography Handoff Sheet
- Ceremony Music Plan
- Reception Music & Key Moments Plan
- Must-Play, Play-if-It-Fits & Do-Not-Play List
- MC, Announcements & Entertainment Cues
- Photo + Music Moment Coordination Sheet
- Final Photography & Music Handoff
Step-by-step guide
How it works
Follow the worksheets in order, using only the sections that apply to your celebration.
- Start with Wedding Photography & Music Planner and Wedding Story & Creative Priorities. Identify the people, atmosphere and moments that deserve priority rather than requesting every possible shot or song.
- Set team contacts and coverage boundaries on Photography Coverage Plan. Use Photography Priority Map to distinguish essential images from optional coverage.
- Complete Getting Ready & Detail Photo Plan and Ceremony Photo Plan with people, locations, timing and restrictions. Confirm these requirements with the photo team before building the final handoff.
- Use Family & Group Portrait Plan and Couple & Wedding Party Portrait Plan to specify groups, locations and the people helping gather participants. Check that the available portrait time fits the requested coverage.
- Complete Reception Photo Plan, then consolidate confirmed coverage and important constraints on Photography Handoff Sheet for the photography team.
- Build Ceremony Music Plan and Reception Music & Key Moments Plan. Specify the correct track and cue for each formal moment, then use Must-Play, Play-if-It-Fits & Do-Not-Play List to communicate preferences without overloading the program.
- Use MC, Announcements & Entertainment Cues for spoken and performance handoffs. Check shared moments on Photo + Music Moment Coordination Sheet so the photographer is ready before the music or announcement starts.
- Complete Final Photography & Music Handoff after both teams have reviewed timing, contacts and cues. Reissue the affected handoffs if a key moment or track changes.