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My Celebration Plan · Free Tool

Rental Quantity Calculator

Estimate chairs, tables and linen quantities for a basic event rental order.

100% Free
1
Your celebrationAdjust the details below to match your event.
Planning estimate, not a vendor quote. Use this result as a starting point and confirm final pricing, quantities, fees, policies and service requirements with your vendors.
Step-by-step guide

How it works

Enter your actual planning assumptions, review the estimate, and keep it current as plans change.

  1. Choose the celebration type, enter Expected guests and set Seats per guest table.
  2. Enter Extra chairs and choose whether Linen setup covers guest tables only or guest and service tables.
  3. Click Update Estimate and review the suggested chairs, tables and linens.
  4. Confirm the actual inventory, service-table count and table dimensions with the venue or rental supplier. Deduct items already provided and add any ceremony or specialty requirements before placing the order.
  5. Use Print / Save PDF to open the PDF preview of the current estimate. Review the report, then choose Download PDF to keep a copy or Print for a paper copy.
  6. Use Save Progress to keep these inputs in your planner account and check for the success confirmation. Sign in or create an account if prompted; revisit Saved Progress in your Planner Dashboard to continue. Reset returns the calculator to its default inputs.
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